VAO Roles- About AZMOISH, duties in birth and death registration

Hi, All who are preparing for VAO can utilize this notes which I got from online

REVENUE ADMINISTRATION DEPARTMENT

1. AZMOISH

Azmoish means the inspection of lands and fields to record

the details of crops raised, trees, wells and others in Village account

No.2(adangal) and to assess the approximate outturn of the crop. The

Revenue Inspector shall azmoish and the Deputy Tahsildars shall do over

azmoish to check the correctness thereof.

2. It is the primary duty of the Village Administrative Officer to

register in the adangal the details of crops raised in the land, trees

standing on all government lands (whether under tree tax system or not)

cases of unauthorised occupation of Government lands, cases of Fasli

Jasthi and Theervai Jasthi, etc. This recording of crops should be done

every month by the Village Administrative Officer. The cultivation account

in (Village Account) Form No.1 and 1A shall be prepared every month.

The Village Administrative Officer should furnish the area under different

kinds of crops harvested, outturn, etc. This statement must be collected

from the Village Administrative Officers by the Revenue Inspector. He

must then prepare a firka report similarly. The reports for the entire taluk is

to be collected by the Tahsildar. He shall convene a meeting on 25th of

every month which will be attended to by the Revenue Inspectors,

Agricultural Officers and Taluk Statistical Inspector. The area under

various crops for the Taluk shall be discussed and finalised. He will send a

report to the District Revenue Officer based on this meeting. Similarly the

District Revenue Officer at the district level shall have discussions with

Joint Director(Agriculture), Assistant Director(Statistics) and Tahsildars

and finalise the District figure. The District report shall then be sent to the

Government. This along with the reports sent by Agriculture Department

helps to decide the total quantity of paddy and other cereals produced in

the State and to find out whether it is deficit or buffer. As such this is an

important item of work.

3. The Revenue Inspector should attend to azmoish in all the

Villages in the Firka every month, especially during the cultivation season.

By this he would ensure that all the wetlands and atleast 50% of the Dry

lands are inspected. The azmoish should generally begin with the irrigation

sources in the Villages. He must assess the water position with reference

to Village Account No.20(Rainfall statement). He should also find out

whether the tanks require repair. The repair could be of two kinds,

immediate and long term. He must take up an area for azmoish on a day,

so that he can complete inspection of all lands within a reasonable time.

While doing azmoish, the following require his attention.

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1. Wet including assessed waste a. All the lands inspected should be

inspected during the period first crop

is raised with the aid of water from

Government source. This may vary.

For area covered under Cauvery

Mettur Project, first crop is Kuruvai

(July to September/October) and the

second crop shall be

October/November January/February.

b. When water is available in the tank

after harvest of the first crop, it is possible

to raise second crop with the aid of tank

water. If water is taken for the second

crop, it should be recorded for levy of fasli

Jasthi. Water need not necessarily be

taken or made available for the entire

crop period. Even if it is taken for a few

days, Fasli Jasthi is leviable. The details

should be recorded by the Revenue

Inspector.

c. Certain lands are classified as Baling

wet lands during settlement and

remission granted every year, since at the

time of settlement the land did not get

direct flow of water and water has to be

baled using human or animal power. It

must be personally verified whether water

is still taken by bailing and water does not

flow direct. If water flows direct, the

remission should be stopped. Specific

remarks of the inspecting officer on this

should be recorded to correct the

accounts. If necessary, at the time of

Jamabandhi.

3. Poramboke a. The occupation in Government lands

should be recorded. The nature of

occupation, name of the occupier, the

period of occupation and whether

objectionable or not should be

recorded.

b. The occupation as mentioned above

may be by way of cultivation. Water for

raising the crops may even be taken from

the Government source or in a well in a

Government land. The source of irrigation

should also be recorded to decide the

levy of Thirvai Jasthi.

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c. The details of structures like buildings,

Pumpsets, etc. should be noted.

d. (i) . There may be trees both fruit

bearing and non-fruit bearing. The

number of trees under different species

shall be indicated in the Adangal.

(ii) The number of trees covered by 2C

Patta and number alive shall be verified

and entered. Action shall be taken to

delete the trees not available on ground

from the 2C Patta list besides appropriate

action for the loss.

(iii) Auction to sell the usurfructs of trees

should be initiated, if the land is not

vested in Panchayat.

e. Inspect lands held on lease,

transferred and alienated and verify

whether there are violations of conditions.

(ii) The number of trees covered by 2C

Patta and number alive shall be verified

and entered. Action shall be taken to

delete the trees not available on ground

from the 2C Patta list besides appropriate

action for the loss.

(iii) Auction to sell the usurfructs of trees

should be initiated, if the land is not

vested in Panchayat.

e. Inspect lands held on lease,

transferred and alienated and verify

whether there are violations of conditions.

The following information should be gathered and noted

during the inspection of lands.

1.

Details such as young, ripe for harvest, etc. should also be indicated as

far as food crops are concerned.

2.

If at the time of azmoish, the crops are ripe for harvest, or in the

advanced stage, the probable yield that is likely to be should be

indicated.

3.

Enquire into the details of tenant both registered and unregistered if

any, and enter facts in the respective column of adangal.

4.

Check up in case of lands assigned earlier whether the lands are held

by the assignee without violating any of the conditions. The Depressed

Class lands assigned to Scheduled Caste/Schedules Tribes should

similarly be verified. Reports where violation is noticed should be sent

to the Tahsildar.

5.

In the case of plan marked channel, footpath, etc, ensure that they

have not been obliterated. If it has been done so, action under Tamil

Nadu Encroachment Act 1905 should be initiated to evict the

occupation and restore the footpath, channel, etc.

6.

All lands charged Fasli Jasthi/Theervai Jasthi during the previous fasli

but not brought to account during the current fasli should be inspected.

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4. During the period of Drought, intensive azmoish should be

done to decide whether remission is to be granted and if so, at what

percentage. This can be decided on the basis of the percentage of yield

when compared to normal years.

5. Apart from these, the following inspection also requires

attention during their Revenue Inspector's visit to the Village.

a. Birth and Death Register

The Register should be checked and attested after oral enquiry

and verification.

b. Old Age Pension

Physical verification of the pensioners and enquiry in regard to the

receipt of pension has to be made.

c. Land Revenue Loans

The progress in collection of Land Revenue loans, etc. should be

reviewed and collection work attended to. (See also instructions on Land

Revenue).

d. Patta Transfer Applications

The Patta Transfer Applications pending with the Village Administrative

Officers should be verified to avoid delay.

ii. Changes effected in the Village account or orders passed on Patta

Transfer applications should be attested.

e. Stone Depot Register

The register of A & B stones available in the village depot should be

physically verified and attested.

f. The adverse health condition of the Villagers, if any, noticed should also

be required to be reported to the Tahsildar.

.BIRTH AND DEATH

The Registration of Births and Deaths is important for both
Government and Public and is made compulsory throughout the State as
per the Registration of Birth and Death Act 1969 (Central Act 18/1969) and
Tamil Nadu Birth and Death Registration Rules 2000 issued in
G.O.Ms.No.528, Health and Family Welfare Department, dated
29.12.1999. The Director of Public Health and Preventive Medicine is the
Chief Registrar of Births and Deaths for Tamil Nadu, assisted by the Joint
Director (State Bureau of Health intelligence) as Deputy Chief Registrar of
Births and Deaths. At the District Level the District Revenue Officer is the
District Registrar and the Deputy Director of Health Services is the
Additional District Registrar. In Municipalities and Corporation the
concerned local bodies undertake the registration of Births and Deaths.

In Village Panchayats the responsibility for Registration of
births and deaths is with the Revenue Department and the Village
Administrative Officers in the Village Panchayats are the Registrars of
Birth and Death.

The Registrars of Births and deaths must put up a sign-board
showing their office in the Village as "Registrar of Births and Deaths",
along with the office hours and the name of the Registrars (Section 7(4).
The Registrars are empowered to enquire about all the Births and Deaths
that occur within their jurisdiction and take necessary action for registering
the events. (Section 7(2). The Registrars shall register all Births and
Deaths that take place in their area. He must get all the details required for
registration from the Informant on the respective registration cum reporting
Forms namely, Form I for Birth Registration, Form II for Death
Registration, Form 3 for Still Birth Registration, duly signed by the
Informant or with the LTI (Left Hand thumb impression) if the informant is
illiterate.

The Birth, death and still birth should be intimated twenty one
days of occurrence to the Registrar (Section 8 and Rule 5(1). Any Birth or
Death, not registered within the time limit, can be registered upto 30 days
by the Registrar with a late fee of Rs.2/-(Rupees two only). Any Birth or
Death or Still Birth, not registered within thirty days, but within one year of
its occurrence should be registered only with the written permission from
the Panchayat President and on payment of a late fee of Rs.5/-(Rupees
Five only). Registration of Births and Deaths or Still Births, after one year
of occurrence shall be registered only on an order of a Judicial Magistrate
or a Metropolitan Magistrate and on payment of a late fee of Rs.10/(
Rupees ten only) (Section 13 of the Act and Rule 9 of TamilNadu Birth
and Death Registration Rule 2000).

As per the revised system, the Reporting Forms have been
divided into two parts, namely, the legal part and statistical part. The
Registrars will maintain the legal portion as loose leafs and bind them as

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volumes at the end of the calendar year. The Statistical portion will be
detached and sent to the Deputy Director of Health Services, concerned
for compilation through the Tahsildars.

For the purpose of improving the registration of births and
Deaths and strengthening the co-ordination between Health and Revenue
Departments, all the Block Health Supervisors of health Department have
been instructed by the Chief Registrar of Births and Deaths, Tamil Nadu
(Director of Public Health and Preventive Medicine) to visit the Taluk

8th

offices on and 18 of every month to watch the receipt of monthly
Reports and scrutinise for any omissions and discrepancy, based on the
Central Registrar, maintained at the Taluk Office in Form 14(Rule 12(4)
and record their observations, in the Scrutiny Registrar for rectification.
The Village Administrative Officer may correct a clerical error or a formal
error in the Register, when it is brought to his notice after due enquiry. The
correction and cancellation, have to be made with the permission of the
competent authority (Section 15 of the Birth and Death Act and Rule
No.11).

The name of the child can be registered within 12 months
from the date of registration without late-fee and within a period of 15
years (Section 14-Rule No.10) with late-fee.

The Village Administrative Officer shall maintain the legal
part of Form 1,2, 3 an Birth Register, Death Register and Still Birth
Register (Form 7,8 and 9). (Section 16 and Rule ). He can keep the
current years and previous year's Registers in his custody and send the
Registers to Taluk Office, for safe custody for one more year (Rule 11)
after which it will be sent to the Sub Registrar of Assurance for permanent
custody.

The revised Birth Extract and Death Extract Forms, as per
Form No.5 and 6 respectively are to be followed, for issue of Birth and
Death Certificate(Section 12/17 and Rule ).